Account Team Coordinator

We impact the lives of over 40 million consumers daily by working with clients in the Baltics, the USA, Central and South America, and the Caribbean. We operate one of the largest big data environments in the Baltics, with one of the most diverse data sets, and we pursue some of the most challenging analytical projects. Exacaster’s team is looking for a Account Team Coordinator to join our Account Management team!

About the role: 

We’re looking for a highly organized Account Team Coordinator to support the smooth financial and administrative operations of our Account Management team. You will be responsible for managing invoicing, payment tracking, RFP support, and key commercial documentation. This role plays a crucial part in maintaining operational precision while enabling Account Teams to focus on client relationships and business development.

Your daily tasks will include:

• Prepare and manage client acceptance protocol signing processes.
• Generate accurate invoices aligned with contract terms and work orders.
• Actively track and pursue overdue payments to maintain healthy cash flow.
• Assist in preparing commercial quotes and work orders with attention to detail.
• Maintain financial records using Excel and internal tools.
• Generate reports for internal and client-facing use.
• Assist in month-end financial closing activities.
• Gather and organize prerequisite documentation for RFPs.
• Collect, format and prepare consultant CVs for client proposals.
• Keep credentials, case studies, and templates updated.
• Support proposal preparation with research and documentation.
• Provide daily operational assistance to Account Management team.
• Maintain document templates and process documentation.
• Coordinate meetings and client communications as needed.

We are looking for a person who has:

• 1+ years of experience in an administrative, financial coordination, or sales support role.
• Strong command of English (written and verbal).
• Advanced Microsoft Excel skills (e.g., pivot tables, formulas).
• Proficiency in Microsoft Word and PowerPoint.
• High attention to detail, especially in financial matters.
• Excellent time management and organizational skills.

Nice to have things:

• Experience in B2B environments or professional services.
• Background in invoicing, accounts receivable, or financial administration.
• Understanding of commercial contracts and work orders.
• Previous experience supporting sales or account management teams.

We promise:

• Monthly salary for this position from 2000 EUR to 3000 EUR gross per month for a full time role.
• Participation in the company’s stock options program.
• Flexible Benefits & Personal learning budget.
• 10 Growth Days per year - dedicated time for learning and development.
• Ownership and dynamics in your role.
• Hybrid work environment with preferably at least 1 day per week in the office.
• All the support you need from our experienced team to become an even better professional.
• And the most important thing – you will be part of a great international team!